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Event Planning Guide

Your ultimate resource for planning and creating the perfect event in Springfield and southwest Missouri.

Sep 2020

Where Would You Like to Start the Planning Process?

IT'S PARTY TIME. Hosting an event to remember is no small potatoes, and finding the best venue, entertainment, food and decor for whatever kind of shindig you’re throwing is the key to making the whole thing work. But there are a lot of businesses out there who specialize in this kind of thing, and sorting through them all can be daunting. How do you find businesses you can trust to handle your special occasion? Well, we suggest you begin right here!

VENUES

Indoor and outdoor locations for any event.

Grandview Conference Center at Big Cedar Lodge in Branson MO
Photos courtesy Big Cedar Lodge
Chapel at Big Cedar Lodge in Branson MO
Photos courtesy Big Cedar Lodge
Spa at Big Cedar Lodge in Branson MO
Photos courtesy Big Cedar Lodge
Views at Big Cedar Lodge in Branson MO
Photos courtesy Big Cedar Lodge

Big Cedar Lodge

190 Top of The Rock Rd., Ridgedale, MO | 1-800-225-6343


Table Rock Lake, rolling hills and the Missouri sky set off the tapestry of cedars, oaks and sparkling sunsets at Big Cedar Lodge. Ideal for both celebrations and corporate meetings of up to 1,000 guests, the resort occupies a prime heartland location in southwest Missouri, an easy 10 miles south of Branson.

The Ozarks charm of the banquet rooms at Grandview Conference Center comes with breathtaking views of Table Rock Lake and state-of-the-art technology, making it a one-of-a kind location for business meetings and corporate gatherings. In addition to meeting and event services, Big Cedar and its attractions offer on-site catering and numerous restaurants, each featuring rustic elegance and stunning views. Step outside of the boardroom, where guests can experience unbelievable activities including five legendary golf courses, a world-class spa, the Lost Canyon Cave and Nature Trail, sport shooting facilities, the Ancient Ozarks Natural History Museum and a 50,000 square-foot adventure center with an arcade, ropes course and an underwater-themed bowling alley. An adventure-filled menu of corporate team-building activities promises to engage, energize and educate with challenges such as property-wide scavenger hunts and fishing tournaments. Just down the road is Dogwood Canyon Nature Park, a 10,000 acre nature park offering horseback trail rides, wildlife tram tours and evening chuck wagon dinners letting groups connect to the great outdoors in the most beautiful setting possible. Since Big Cedar is within an hour’s drive from most of southwest Missouri, these activities and much more are easily accessible for any gathering.

For more intimate affairs such as weddings and receptions, Big Cedar is home to four stunning chapels in addition to multiple indoor and outdoor reception venues, all with captivating settings perched over Table Rock Lake. This premier destination offers everything you need for special celebrations, from the engagement party to the honeymoon, including special event services and luxury accommodations in a secluded haven of natural beauty.

Wedding with Branson Dream Weddings
Photos courtesy Branson Dream Weddings
Bride and Groom with Branson Dream Weddings
Photos courtesy Branson Dream Weddings
Suite option with Branson Dream Weddings
Photos courtesy Branson Dream Weddings

Branson Dream Weddings

Branson, MO | 417-243-3419


Say “I do” at a one-of-a-kind venue with the finest accommodations. How? With Branson Dream Weddings, of course! Branson Dream Weddings is your one-stop location for the wedding or event of your dreams. They have the spectacular wedding venues you’re looking for. Tie the knot in front of the Branson Landing’s $7.5 million fountain show, as the fountains shoot 120 feet into the air to celebrate your first kiss as a married couple. Or be whisked away by the breathtaking views at Branson Hills Golf Club, ranked the number one golf course in Missouri by Golfweek since 2012. Superb photo opportunities abound in both of these striking settings!

Book your block of rooms and luxurious suites at the Hiltons of Branson, located on the Branson Landing and attached to the Branson Convention Center in historic downtown. And enjoy the most delicious food from Level 2 Steakhouse at your rehearsal dinner. The options are truly endless, with everything you need from wedding venue and reception venue to lodging for your family and guests. In addition, Branson Dream Weddings has a dreamy list of preferred vendors to put the finishing touches on your special day.

Branson Dream Weddings has special package options for weddings of every size, including elopements. Call today to start planning yours!

Bride and groom overlooking Table Rock Lake at Chateau on the Lake in Branson MO
Photo courtesy Chateau on the Lake

Chateau on the Lake


No matter the season, an Ozark Mountain wedding at Chateau on the Lake offers a beautifully unique backdrop to make your celebration both distinctive and memorable. Exchanging your vows high atop the Ozarks will be a breathtaking experience few wedding destinations can deliver. Imagine exchanging wedding vows on a lush garden terrace, with spectacular sunsets over Table Rock Lake. Dance the night away in our elegant ballroom as waiters serve delicious gourmet cuisine. It’s all possible at AAA Four-Diamond Chateau on the Lake Resort & Spa, also known as the Castle in the Ozarks. 

A lake-view wedding celebration you'll never forget is indeed possible at Chateau on the Lake Resort & Spa. Their event planning professionals will help with every Chateau logistical detail, from catering, seating arrangements and high-tech sound systems to unique downtime and group activities. Be creative with a variety of space choices as Chateau on the Lake features 43,000 square feet of function space including their 32,000-square-foot Great Hall, 301 well-appointed rooms, Chateau marina for rentals, parties at Spa Chateau, complete wedding venue, for all components of the weddings. They also offer outdoor venues for anywhere from 50 to 250 guests. Give them a call. They're ready to assist in hosting your dream destination wedding celebration.


Glendalough Conference Center at the DoubleTree by Hilton in north Springfield MO
Photos courtesy DoubleTree by Hilton Hotel & Conference Center
Fresh tuna appetizers at DoubleTree by Hilton in north Springfield MO
Photos courtesy DoubleTree by Hilton Hotel & Conference Center
Conference center interior at DoubleTree by Hilton in north Springfield MO
Photos courtesy DoubleTree by Hilton Hotel & Conference Center

DoubleTree by Hilton Hotel & Conference Center


Experience one of Springfield’s newest venues—the DoubleTree by Hilton Hotel & Conference Center. The newly added conference center offers modern design, uniquely personalized service and an award-winning culinary experience, all while enjoying Hilton rewards and benefits. Guests can enjoy the small touches that signify each person’s individual style and inspiration. With 20,000 square feet of flexible meeting space, this venue can accommodate a variety of events, big or small. Whether you’re planning for your next board meeting, sales training, company conference, gala or wedding, the DoubleTree by Hilton can ensure your event is simply a success!

Downstream Casino Resort in Quapaw, OK
Photo courtesy Downstream Casino Resort

Downstream Casino Resort


Everyone has stayed close to home for months. It’s time to plan a getaway! Your next retreat can be closer than you think—just cross the state line to Downstream Casino Resort. Let your team enjoy relaxing at the spa, a day on the golf course and rolling the dice in the casino. Then hold your event outside on the beautifully landscaped grounds or inside the spacious pavilion. Natural stone, an oversized fireplace, rustic cedar and windows that wrap the room set this venue apart. Any of the pavilion ballrooms are the perfect location for your corporate events, trainings, conferences and more. Already have a full plate? Full-service event planning is also available.

Hotel Vandivort exterior in Springfield MO
Photos courtesy Hotel Vandivort
Vantage Rooftop Lounge in Springfield MO
Photos courtesy Hotel Vandivort
Conference room at Hotel Vandivort V2 in Springfield MO
Photos courtesy Hotel Vandivort

Hotel Vandivort


Hotel Vandivort is the first of its kind boutique hotel in Springfield, Missouri, offering a 4-Diamond experience the moment you walk through the doors. A revitalized landmark, the hotel takes root in a 100-year-old historic building, centrally located in the heart of bustling downtown.

Fully renovated, the hotel embraces its past, accentuating historic elements, paired with modern design for a vintage industrial vibe. Its 98 guest rooms sit alongside The Order restaurant, Vantage Rooftop Lounge and over 9,000 square feet of thoughtfully designed indoor and outdoor event space.

Whether you are planning a large celebration, rehearsal dinner or corporate conference, the multiple event spaces at Hotel Vandivort can flex perfectly to host any event, up to 200 guests. The Ballroom, known for its blend of historic elegance and modern design, features high ceilings, chevron hardwood floors, contemporary chandeliers and grand windows overlooking downtown Springfield, ideal for any celebration. The new V2 Conference Room, with expansive windows, modern finishes and high-tech features, is sure to impress.

Hotel Vandivort offers a truly turn-key experience with stunning backdrops, personalized event planning services, an array of on-site culinary offerings and a dedicated banquet team to ensure your event flows seamlessly.

Event space at 425 Downtown in Springfield MO

425 Downtown


Located in the historical heart of Springfield, 425 Downtown is the perfect venue for anyone who loves the restored beauty of the Queen City’s downtown. Customers can hold a flawless dream wedding reception, reunion or top-notch corporate event in a well known local location. 

In addition to its beautiful, brick-interior atmosphere, 425 Downtown offers all-inclusive packages that include catering, bar service, tables, chairs and linens. Looking for a little extra? You always have the option to add on services to make your life easier and your event extravagant, like valet, professional cake cutting, coat check and ceremony setup. 

425 Downtown’s spacious banquet hall allows for the complete customization of your event. The team at 425 Downtwon has thought of everything to make your downtown event experience as perfect as possible, including having their own dedicated parking lot for you and your guests. 

Since its doors opened 10 years ago, 425 Downtown has sought to be the go-to location for those in Springfield, Missouri seeking the perfect venue. Owner Matt Krupa and his well trained staff work to make every event, big or small, a success. Their goal is to give customers the experience of a lifetime with hassle-free planning and an end result that all guests will rave about.

The Co-Op Venue run by the Stewarts in Pleasant Hope, MO
Photo courtesy The Co-Op Venue

The Co-Op Venue


Looking for an unforgettable location for your next retreat?

The Co-Op Venue provides 50 acres of scenic fields and farm life for your entire team to enjoy. Spread out, enjoy the fresh air and photo opportunities, and experience an event venue like no other.

Dustin and Lacy Stewart, owners of The Co-Op Venue, created a modern, covered event area and host weekend retreats, family reunions, birthday parties and much more.

You have the option to glamp out overnight at The Co-Op! Guests enjoy glamping tents, a fire pit, tipi, private dressing suites and a blanket of stars. What better way to reconnect with your team as you work toward brighter days ahead?

Contact The Co-Op Venue for more information.

Bride and groom at Heritage Chapel & Reception Venue
Photo by Kellie Michelle

Heritage Chapel


Built in 1887, historic Heritage Chapel & Reception Venue offers a beautiful and unique location for your wedding day. With your wedding and reception in one location, Heritage Chapel offers all-in-one convenience for you and your guests. The venue features the historic chapel in addition to a beautiful banquet room with crystal chandeliers and cedar beams. The venue also features a private courtyard for outdoor ceremonies or a space for outdoor activities. Heritage Chapel is also a great meeting space for realtor retreats, birthday parties, Christmas parties and other events. Use the caterer of your choice, or self-cater in our full catering kitchen. Alcohol permitted.

Event space at The Loft at Keith Farms in Ash Grove MO
Photo courtesy The Loft at Keith Farms

The Loft at Keith Farms


The Loft at Keith Farms is the perfect place for your wedding, Christmas party, large gathering or small event. Timber-frame structure, seven oversized chandeliers, a massive 35-foot-tall stone fireplace and sliding glass doors that open up to a courtyard with market lights strung overhead are just a few of the details that make this place absolutely amazing. Multiple outdoor options include a beautiful pond surrounded by trees. For over a decade the Keith family has owned and operated one of the top entertainment companies in the southwest Missouri area. Offering DJ services, photography, chocolate fountain, photo booth and other services allows them to put together some amazing package deals. All in all, they have what it takes to help you create the most perfect event. Nic Keith says, “We absolutely love the opportunity to help bring so much joy to people on their most special day!”

Event space at Oasis Hotel & Convention Center in Springfield MO
Photo courtesy Oasis Hotel & Convention Center

Oasis Hotel & Convention Center


The state-of-the-art convention center at Oasis Hotel & Convention Center features everything you need to have a successful event in an unconventional setting. Full-service catering, a built-in stage with theatrical lighting, top-of-the-line audio visual, drop-down screens and high speed Wi-Fi are a few of the features you can take advantage of when renting their space. Their meeting rooms can accommodate anywhere from 10 to 1,500 guests comfortably, and with over 30,000 square feet of meeting space available, you are bound to find exactly what you are looking for. Oasis transforms your event from good to unforgettable.

Sparrow Lane Wedding & Event Center in Willard MO
Photo courtesy Sparrow Lane Wedding & Event Center

Sparrow Lane Wedding & Event Center

sparrowlanevenue@gmail.com | Willard | 417-300-5063


Sparrow Lane Wedding and Event Center is set up like no other special event venue in southwest Missouri. They provide four separate buildings, including a reception barn and a chapel, plus two cottages that serve as “get ready rooms” and can also provide overnight accommodations for you or your guests.

You can’t take a bad picture at Sparrow Lane! Their venue is quite literally a photographer’s dream, with Magnolia-inspired rustic elegance executed in all white. The refined atmosphere will give you an event experience that you and your guests love, with the backdrop for photos that will never go out of style.

Jordan Valley Park in downtown Springfield MO
Photo courtesy the Springfield-Greene County Park BoardJordan Valley Park

The Parks

Springfield, MO | 417-864-1049


Looking for the perfect nature venue for a private retreat or event? See the many affordable locations the Springfield-Greene County Park Board has to offer in a beautiful park setting. They have the Springfield Botanical Gardens at Nathanael Greene/Close Memorial Park, Lake Springfield Boathouse, Rutledge-Wilson Farm Park, Northview Center in Historic Doling Park, Jordan Valley Park and the Davis House in South Springfield.

Event space at Venue on Brick in Ozark MO
Photo courtesy Venue on Brick

Venue on Brick


Nestled on the charming Ozark Square, you will find Venue on Brick, a hidden gem that is a wedding and event venue best described as "rustic elegance.” Owners Jon and Lisa Lane restored a nearly 100-year-old Ozark building into a venue full of character. 

Venue on Brick is happy to provide you with what you need for your event, including tables and chairs, a premium sound system, bar service, decor and more. The options and amenities offered allow a stress-free experience. Venue on Brick is perfect for events with a capacity of up to 200 guests. They are excited to announce the opening of their new location, Venue on Brick II, located at 111 N. 2nd Street on the Ozark Square, which accommodates up to 50 guests. The Ozark Square provides plenty of public parking, as well as parking on the venue property.

EVENT SERVICES

Experts in food, entertainment, photography, decor and more.

Flowers from Rosewood Floral
Photos courtesy Branson Party Rentals
Table setting rentals from Branson Party Rentals
Photos courtesy Branson Party Rentals

Branson Party Rentals


Branson Party Rentals and Rosewood Floral provide complete event design services for your special events! Since they were founded in 2008, their business name has become synonymous with quality throughout southwest Missouri.

Branson Party Rentals and Rosewood Floral provide high quality rental items for your events at an affordable price. They go the extra mile to ensure they have an inventory that includes a wide selection of items that can fit every budget. They are driven by their dedication to provide the best customer service in the industry!

With Branson Party Rentals and Rosewood Floral, no detail gets left behind! They provide free initial onsite or phone consultations. During this consultation, they go over as many details as possible to provide the client with an accurate itemized quote.

Branson Party Rentals has your event covered with tents that come in many sizes and styles. Rental options include chairs, tables, linens, decor, dinnerware, staging, dance floors, lighting and more. Rosewood Floral offers floral design in both silk and fresh flowers for centerpieces, event design, bridal flowers and more. To make your event even simpler, they can handle delivery, setup and teardown! They are the one-stop-shop for your special event!

DJ Broc Barton of Elevate Entertainment in Springfield MO
Photos by Sheri Holloway Photography, Adam Williams Photography, Jessica Yahn Photography
Wedding guests dancing to songs chosen by DJ Broc Barton of Elevate Entertainment
Photos by Sheri Holloway Photography, Adam Williams Photography, Jessica Yahn Photography
Elevate Entertainment team
Photos by Sheri Holloway Photography, Adam Williams Photography, Jessica Yahn Photography

Elevate Entertainment

Springfield, MO | 417-893-0435


No single service has a greater impact on the experience of an event than the entertainment. It’s one of the things guests remember the most from an event. Don’t look for a DJ who simply presses "play" on a set list. Invest in a DJ who can not only powerfully engage and entertain, but take your vision for your event and bring it to life.

Recently named 2020 Missouri’s Best DJ by Missouri Magazine, Elevate Entertainment offers custom emcee, DJ and event hosting services for corporate events, weddings, fundraisers and other special occasions. Owner and Lead DJ Broc Barton and his team of event hosts strive to craft incredible event experiences that are uniquely personal, never cookie cutter and always extraordinary. Every event is custom tailored and individualized for each client, whether they want epic or energetic or cool and classy. Well-known for their professional, high-energy personalities and ultra-engaging creative strategies for drawing guests into the experience, Elevate DJs are dedicated to the innovation and perfection of their craft.

In addition to premium DJ services, Elevate also offers custom uplighting capabilities, DJ + Band hybrid experience and a uniquely interactive photo booth service through sister brand Selfie Mirror Photo Experiences.

Fruit Plate by Simply Delicious Catering in Springfield MO
Photo courtesy Simply Delicious Catering

Simply Delicious Catering


Voted 417 Magazine’s Best Caterer 2013 through 2019, Simply Delicious Catering is exceptional in its industry. The professional staff provides outstanding service; fresh, customized menus; unique presentation and creative displays. If you have a family recipe that is special to you, the chefs can incorporate it into your menu!

It is important to Simply Delicious Catering to make sure the food selection fits your tastes and is based on what is important to you. The team guides you through the process and makes it worry-free. Between the exceptional food and top-notch service, they leave a lasting impression. Events to remember—that's their passion.

Wedding or Event DJ
Photo courtesy Shutterstock

All That Music

417-830-4599


All That Music / Mobile DJ + Emcee is one of the premiere DJ companies in southwest Missouri. This year, All That Music is celebrating 20 years in the entertainment industry. When you combine their expertise and the perfect flow of your event, it will be one to remember! From the beginning to the very end of your event, All That Music will have your guests enjoying every minute, with everything you’d like included and an amazing dance party! Call today or book online. When you do, ask about their new DJ + Emcee and live band fusion. They’ll bring the excitement of a live band plus the interaction of a live DJ + Emcee to take your event to the next level.

Elite Photobooth
Photo courtesy Elite Photobooth

Elite Photobooth

 Serving Southwest Missouri | 417-234-0319


Are you looking for something memorable to add some excitement for your guests at your next special event? Look no further! Elite Photobooth is an upscale and engaging photo booth rental service that serves the entire Ozarks. This company specializes in designer photo booth rentals that cater to their clients' distinct style and taste. Elite Photobooth boasts a variety of high-quality and themed props as well as professional and attentive attendants. This locally-owned and operated company prides themselves in offering affordable and stylish photo booths to ensure your guests leave with a creative souvenir. Capture fun memories that last a lifetime with Elite Photobooth.

Interior of a party bus by The Party Bus Kings in Springfield MO
Photo courtesy The Party Bus Kings

The Party Bus Kings

 417-496-8478


Your event is bound to be fun—Party Bus Kings will help make sure it’s safe, too! Your chauffeur’s job is to ensure that everyone has a great time on the limo bus or party bus, and that they make it home safely. When you provide a means of transportation with Party Bus Kings, you and your guests can enjoy yourselves, knowing you all have a designated ride to and from the festivities. Party Bus Kings’ limo bus and party bus are both safe and a stylish way to get around. Both provide plenty of extra space, plus amenities that add a whole new level of excitement and endless fun for passengers of all ages.

Roasted chicken catered meal from Whole Hog Cafe in Springfield MO
Photo courtesy Whole Hog Cafe

Whole Hog Cafe


Whole Hog Cafe offers catering that your WHOLE guest list will love! They’ll eat up Whole Hog’s award-winning meats, sides, salads and sauces. It doesn’t matter if you’re serving kids or adults, 5 or 500 (or more!). Whole Hog Cafe has a catering solution to fit your event and your budget.

Talk with Whole Hog Cafe’s catering specialists to decide which options are right for your next event. You can take advantage of their most stress-free choice: full-service catering with setup and serving. They also offer delivery or pickup, customized menus and casual catering priced per person.

The best catering and service in the whole wide world is from Whole Hog Cafe!

Appetizer platters by Hy-Vee in Springfield, MO
Photo courtesy Hy-Vee

Hy-Vee


When you think of Hy-Vee, you may think of fresh groceries, a broad selection and an exceptional shopping experience. Hy-Vee is more than just a grocery store! They are the one stop shop for all of your event needs!

Hy-Vee provides catering, a bakery, floral, wine and spirits. They can service your next event and always provide high quality products. They offer full service with a professional staff for your convenience, and locals love the value they receive from Hy-Vee.

As you gather together, Hy-Vee understands the importance of taking care of your guests with safety and professionalism in mind. Keep Hy-Vee in mind for your big events like weddings, proms, charity events, corporate events, luncheons and more. Hy-vee can also make planning smaller events simple for you by handling everything you need for open houses, on-site grilling, birthdays and daily meetings.

You can count on Hy-Vee to exceed your expectations for food quality and flavor. A local bride speaks to her recent experience: "We had HyVee cater our wedding this weekend, and they were fantastic! Our guests raved over the food, and the team was extremely helpful! They set up our buffet so beautifully and stayed the entire night to help serve our guests. I highly recommend Hy-Vee catering for any event!"

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